Book Keeping Specialist

Performs a variety of accounting clerical tasks related to the maintenance/processing of account records, invoices, etc. Responsible for accurate accounts payable invoice entry, employee expense reports processing, payment processing and distribution and matching invoices to checks. Independent judgment is necessary in carrying out the details of the work.  A high degree of accuracy is critical to this position.  Completes related work as required and takes a lead role in Accounts Payable related projects and tasks.

* Must have 2 years Quick Books Experience!!!

Summary of essential job functions

• Enter daily vendor invoices
• Ensure accurate processing and distribution of vendor checks
• Accurately match invoices to checks for filing purposes
• Facilitate the process of receiving invoices to be paid
• Review payable accounts to ensure that information is properly recorded
• Ensure invoices contain appropriate authorization for payment
• Administer and ensure that entered items have the correct account string detail
• Maintain proper back up files for research and reference
• Monitor accounts to ensure that payments are up to date
• Ensure the completeness and accuracy of data on accounts
• Prepares and issues payment, including check runs, manual checks, ACH, and wire payments
• Answers inquiries from vendors concerning invoice payment status
• Reviews purchase order conflicts related to 3 Way Match process and works with the business areas to resolve
• Review invoices and statements to ensure that all the information appearing on them is accurate and complete
• Check figures, postings, and documents to ensure that they are correct, mathematically accurate, and properly coded
• Correct and note errors for accountants
• Multi-task and work under time constraints